Mine Reports

THE purpose of a technical report is to record facts, usually collected by investigation, and to interpret these facts in understandable language. The audience may range from a small shareholder without technical knowledge, to a highly trained engineer or geologist. If the client is a mining company with technically trained executives, the report writer's problem is relatively simple. The writer will then be appraised not only for his conclusions, but for clarity of language and organization of the report. If the writing is bad, the construction careless, and there is a failure to clearly convey to the reader the facts and the author's conclusions, the report is a failure and the writer may have damaged his professional character. Spoken words die quickly, written words may constitute a permanent record and if they are badly composed they may rise up to damn the author. "A good measure of an author's understanding of his subject is his ability to express it clearly in plain words." Good English Teachers in the fields of mineral technology have frequently complained that even in post-graduate groups there is an appalling indifference to their appeals for good English. Some have even noted a student's belief that the use of refined English is effeminate. If those with such immature beliefs could measure the pay-check damage arising from the use of "sloppy" language, they would realize that precision and refinement in English may be quite as important as technical accuracy. When the reader audience is without technical knowledge simplicity in treatment becomes especially important. If one is engaged in consulting work, in government service, or in any field where reports have public distribution, the language employed should be technically adequate but simple enough to be understood by non-technical readers. For example, one may use the term "visual" in place of "megascopic." Technical language can be so obscure that it cannot be understood even by highly-trained students. In the March-April (Vol. 47-No. 2) issue of Economic Geology, Nicholas Vanserg ridicules these extremes and quotes various paragraphs from published material, such for example: "However, lattice orientation unaccompanied by cognate dimensional orientation can never be attributable to growth from an isotropic blastetrix." "The temperature declines because of cessation of the exothermic chemical and mechanical equilibriopetal processes." These he calls "good geologese" and they are calculated not only to baffle the reader but to impress upon him the erudite character of the author. Revision In some cases, difficulty arises from the fact that the writer is too close to the subject and unconsciously assumes that his reader is equally familiar with the background of the report. It is difficult for the writer to regard his work objectively and to determine to what extent it is likely to be understood. Every important manuscript will gain in clarity if the author will have it reviewed by an informed reader. But the writer must not be oversensitive to criticism and should not treat his composition as perfect and beyond the possibility of improvement. The first draft of a report always requires revision, regardless of the care used or the ability of the writer. Three or four revisions are not uncommon. The first draft usually requires expansion in places, the deletion of non-essential material, and language changes to promote clarity of expression. This should be done by the author after a lapse of time, even if only overnight, in which his mind has been occupied on some other subject. Possible improvements are always more visible. The manuscript should be passed on to another reader for further suggestions. Organization of Material The engineer should study available reports and library references before going into the field. If the previous reports have been responsibly done and can be accepted as correct, then much field time can be saved. It is, of course, customary to make some on-the-ground checks to confirm earlier reports, particularly those relating to ore reserve which may have undergone changes. Report writing requires time and expense, but nevertheless, the basic reasons for conclusions should be presented even in the case of a worthless property, for it may prevent a duplication of the work. If the mine examined is obviously of no further interest, no useful purpose can be, served by preparing a report in detail. In one case an engineer travelled all the way to South America only to find that the mine had been grossly misrepresented and was valueless. His cabled report "Nonsense" is a case of over-simplification, but it served his company's purpose. The first step in report organization should be the selection of subjects. This should be done at the mine, and the data collected for each subject should be reviewed in considerable detail on the ground. Otherwise one may find that he has failed to collect some essential details not readily obtained after he has returned to headquarters. If the property to be described is undeveloped, then many of the subject titles are automatically eliminated. Usually no useful purpose is served by an attempt to calculate the cost of production under such circumstances, although the cost of exploration